Promotion & Tenure Workshop August 19, 2009

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Promotion & Tenure Workshop August 19, 2009. Agenda. Tenure and Promotion Eligibility Preparing for Tenure and Promotion Tenure and Promotion Process Obtaining External Reviewers Department T/P Committee Preparing your Packet Process Timetable Questions. Tenure Eligibility.
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Promotion & Tenure WorkshopAugust 19, 2009 Agenda
  • Tenure and Promotion Eligibility
  • Preparing for Tenure and Promotion
  • Tenure and Promotion Process
  • Obtaining External Reviewers
  • Department T/P Committee
  • Preparing your Packet
  • Process Timetable
  • Questions
  • Tenure Eligibility
  • Review generally occurs during sixth year at MWSU.
  • Year for tenure review is identified in your contract.
  • If you feel there is an error on the year for your review, discuss this with Chair, Dean, and Provost.
  • Delaying Tenure Review:
  • Faculty may request a delay in tenure review due to external demands, such as Serious Illnesses; Pregnancy, Adoption, Foster child care; Substantial Caregiver responsibilities; Military Service, Legal Issues, etc.
  • Procedure: submit application, and appropriate documentation to Department Chair  Dean  Provost
  • Provost makes final decision.
  • Delaying Tenure review moves Mid-Tenure and Tenure Review dates back by one year. Expectations for Tenure review do not change.
  • Only one Delay is generally permitted.
  • Delay cannot be used to postpone an expected difficult or negative tenure review.
  • Promotion Guidelines: Instructor  Assistant
  • Immediate upon completion of Terminal Degree (PG, p.78)
  • This promotion does not affect Tenure Track Status.
  • Promotion Guidelines: Assistant  Associate
  • Application is made at same time as Tenure
  • Typically Six Years as Assistant Professor (apply during 6th year)
  • If given credit toward tenure, you are still eligible for promotion at same time as tenure.
  • Tenured faculty can apply for promotion to Associate at any time.
  • Performance Levels
  • Strong teaching effectiveness when compared with other MWSU faculty.
  • Continuous, significant growth in scholarship/creative activity
  • Active, constructive service to benefit students, the institution, the discipline/profession and/or community
  • Promotion Guidelines: Associate  Professor
  • Application made during Fifth year at the rank of Associate Professor.
  • Terminal Degree or Exceptional Service required.
  • Performance Levels
  • High quality teaching when compared with other MWSU faculty.
  • Significant professional service to benefit students, the institution, the discipline/profession, and/or the community.
  • A pattern of consistent, significant professional growth.
  • Preparing for Promotion and Tenure Gather Artifacts: Box, File, or Folder
  • Conferences (Program, nametag, etc)
  • Papers (Published copy – not submitted)
  • Committee Work (minutes, outcomes)
  • Lesson Plans / Exams / Projects
  • Evaluations Enter information into Digital Measures.
  • Preparing for Promotion and Tenure
  • Annual Reviews
  • Self Evaluation: \Set annual goals and analyze your progress toward those goals.
  • Chair Evaluation: Department Chair reviews your Self Evaluation and offers his/her assessment of your efforts.
  • Dean / Provost Evaluation: Dean and Provost review Self and Chair Evaluations and offer comments/suggestions.
  • Preparing for Promotion and Tenure
  • Annual Reviews
  • Take comments from Chair, Dean, and Provost seriously.
  • Example: If Chair comments that you need improvement in service, work with your chair to find places you can serve.
  • In your next Self Evaluation, discuss what you have done to improve in that area.
  • Do not ignore suggestions for improvement.
  • Preparing for Promotion and Tenure
  • Mid-Tenure Reviews
  • Completed in the year indicated in your contract.
  • Initiated by Department Chair. However, if you chair has not started, go see your chair ASAP.
  • Same process as for Tenure Review:
  • Obtain External Review (highly recommended)
  • Submit Packet by October 15th
  • Reviewed by Department Committee, Chair, and Dean.
  • Preparing for Promotion and Tenure
  • Mid-Tenure Reviews
  • Take comments from your committee, chair and dean seriously.
  • MT Review is to prepare you for the actual tenure review.
  • Tenure Reviewers will want to see evidence that you have addressed issues raised in MT Review.
  • Promotion and Tenure Review Process
  • Obtain External Reviewers
  • Organize Department Review Committee
  • Prepare P/T Packet
  • Process Timetable
  • External Reviewers
  • Chair and candidate confer on 2-3 possible reviewers
  • Candidate submits to chair a brief disclosure statement, giving any knowledge/relationships to reviewers
  • Candidate provides chair with packet of scholarly work to submit to reviewer.
  • Chair contacts reviewers to solicit confidential review.
  • Confidential reviews (at least one) are returned to chair (by Oct 17) and included in packet by Department Chair.
  • Confidential reviews are removed from packet by Provost before packets are returned to candidate.
  • Department Review Committee
  • Department Chair appoints committee (with consultation from candidate)
  • Committee Membership:
  • From candidate’s discipline, or allied disciplines
  • Tenured faculty
  • Committee should be small
  • Members review the candidate’s packet and submit their evaluation to candidate and to department chair.
  • Where possible, same committee serves for Mid Tenure and Tenure Reviews.
  • Preparing Your P/T Packet
  • One three-ring notebook, not to exceed TWO INCHES in thickness.
  • All material should be easily accessible without having to be removed to be read.
  • Tabbed index dividers are encouraged to help evaluators locate documentation
  • Plastic page protectors are not required.
  • A second notebook containing ALL student evaluations received during the review period, or for the most recent five years.
  • Organization of the Packet
  • Table of Contents
  • Introductory Narrative
  • Curriculum Vita
  • Annual Evaluations (Self, Chair, Dean)
  • Mid-Tenure Evaluation
  • Artifacts: 1. Teaching 2. Service 3. Scholarship
  • Narrative
  • Explain to reviewers why you are qualified for tenure and/or promotion.
  • Include qualitative and quantitative comparisons which demonstrate your performance in relation to other departmental and institutional faculty.
  • Analyze, explain, and contextualize data presented in terms of teaching, scholarly/ creative activity, and service.
  • Reference specific documentation as evidence in your narrative.
  • Artifact Sections
  • Sections for Teaching, Service, and Scholarship
  • Narrative at the beginning of each section presenting your analysis of the included documentation. Why and how is the documentation significant?
  • Artifacts. well organized, referenced artifacts
  • It is not necessary to include everything you have done. Analyze the artifacts that you have collected and determine which make a compelling argument for your tenure and/or promotion.
  • Evidence of Teaching Quality
  • Narrative explaining and synthesizing the artifacts supporting the candidates teaching effectiveness.
  • Syllabi, teaching resource guides, web materials, posted notes, and other teaching materials
  • Creative, challenging, and competent student learning evaluation measures such as examinations, quizzes, writing assignments, and other assignments appropriate for the subject matter
  • Copies of graded material that shows appropriate rigor and engagement in the assessment of student work
  • New course preparation or course component, special pedagogical practices, and/or special tutorial/ individualized work
  • Curriculum development
  • Evidence of Teaching Quality (continued)
  • Records of advising, and/or counseling
  • Peer evaluations from colleagues
  • Letters of support from students
  • Evidence of student learning opportunities beyond the classroom that are relevant to the discipline such as a film program, a class trip, a campus event, or some similar co-curricular opportunity
  • Documentation showing participation in campus initiatives related to teaching such as learning communities, honors programs, and applied learning
  • Documentation showing respect for students.
  • Evaluation of Service
  • Narrative describing and synthesizing the artifacts supporting the candidates service.
  • Service is typically from a variety of the following areas:
  • Service to Students
  • Service to Institution
  • Discipline/Profession
  • Community
  • Evidence of Service to Students
  • Examples of student projects not associated with the faculty member’s assigned workload
  • Notes, slides, and or programs for out-of-class seminars to students on academic and student affairs topics
  • Documentation of academic advising (including number of advisees) and mentoring activities such as sponsorship of independent student work.
  • Evidence of Service to Institution
  • Documentation showing leadership provided for a committee or an academic unit, such as reports, memos, and so forth (i.e., This PowerPoint will appear in my Promotion Packet)
  • Documentation showing membership on Faculty Senate or active membership on a Faculty Senate, institutional, or departmental committee, such as bills proposed, assignments completed and so forth
  • Documentation of representation of the institution on a community project or in a partnership project.
  • Evidence of Service to Discipline
  • Documentation of accreditation activities
  • Documentation of professional journal editorship or serving as a peer reviewer or juror
  • Documentation of professional conference, panel, or event organization
  • Documentation showing elected office in a professional society
  • Documentation showing other work in a professional association
  • Evidence of Service to Community
  • Program from presentations or performances open to the public
  • Documentation from economic or community development activities
  • Documentation showing service as a board member for a community non-profit organization
  • Documentation showing program consultation
  • Documentation showing work with area literacy groups
  • Written or video work in non-academic media outlets.
  • Evidence of Scholarship/Creative Activity
  • Narrative that explains and synthesizes the artifacts included in support of scholarship/creative activity
  • All evidence of scholarship or creative activity must be accompanied by, or show evidence of, peer review.
  • Types of Scholarship Activity:
  • Scholarship of Discovery
  • Scholarship of Integration
  • Scholarship of Application
  • Scholarship of Teaching
  • Evidence of Scholarship of Discovery
  • A published article, monograph, or book that advances understanding (Such artifacts have been reviewed by peers in the publication process)
  • Original research presented in an academic paper or other academic venue (Such artifacts have been judged by peers in the review process as worthy of public discussion)
  • Artifacts such as poems, paintings, theatrical productions (or other works of original expression) that have been reviewed in a jury process
  • A successful grant application for basic research/ scholarly/ creative activity.
  • Evidence of Scholarship of Integration
  • Published article or textbook or a juried presentation that summarizes or synthesizes earlier scholarly work and/or crosses disciplinary boundaries.
  • A published book or software review or a review article.
  • Presentations selected for a scholarly/professional meeting which present a critique or frame a position (paper) in a scholarly/professional debate
  • Published bibliographies
  • Artifacts that are published or presented that provide critical analysis of scholarly projects, artistic exhibits or performances, or museum exhibits
  • Successful grant applications for projects that integrate already existing scholarly resources.
  • Evidence of Scholarship of Application
  • Artistic exhibits or performances, or museum exhibits
  • Publications or juried presentations that focus on applications or practical problems in the field
  • Activities to acquire or maintain certification for disciplinary specialties (process should be described)
  • Consulting (peer reviewed)
  • Successful grant applications for projects that focus on application problems
  • Evidence of Scholarship of Teaching
  • Publications or juried presentations that focus on issues of pedagogy or any aspect of the instructional mission of the institution
  • Written studies or reviews (that include a peer review element), which focus on assessment
  • Successful grant applications for projects that focus on practical problems linked to any dimension of instruction.
  • What happens to your packet after it is submitted?
  • Due to Department Chair by October 15th
  • Chair adds external reviews and gives packet to Department Committee by Oct 17th
  • Department Committee reviews packet and submits their review to Chair and Candidate by Dec 1st.
  • Department Chair reviews packet and submits review to Dean and Candidate by Jan 7th.
  • Dean reviews packet and submits review to Provost and Candidate by Feb 1st.
  • P/T Committee reviews packets and submits review to Provost and Candidate by Apr 4th
  • Provost reviews packet and submits review to Candidate by May 5th
  • Provost submits recommendation to President and President submits recommendation to Board of Governors for Approval at May meeting.
  • Responses to Evaluations
  • Candidate can submit a written response to each of the evaluations.
  • Response must be submitted by 4:30 pm, on the day specified in the evaluation time table.
  • Response is submitted to the person who receives the packet after the evaluator.
  • Responses are then included in the packet.
  • Appearance before Promotion & Tenure Subcommittee
  • The candidate has the option of appearing before the subcommittee reviewing his or her evaluation package to briefly discuss materials documented in the evaluation package.
  • Applicants cannot appear before the entire Promotion/Tenure Committee.
  • No new materials may be introduced.
  • To exercise this option, the candidate must notify the Promotion/Tenure Committee Chairperson in writing by February 3.
  • Questions
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