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2010 Allie Award Entry Information

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The 2010 Allie Award Entry Information provides the application, 30+ entry categories and the criteria for each. It also outlines the guidelines for nominating a person for the Bob Blaesing, CSEP Lifetime Achievement Award and the Dale Riggins Humanitarian Award.For questions on entering, please contact Allison Schultz at aljonz@mindspring.com.Toot your horn and enter your event today!
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  • 1. 20TH ANNUAL AWARDS NIGHT Entry Application ENTRY APPLICATION FORM (Use a separate form for each entry – please duplicate as needed) Company name _____________________________________________________________________________ Contact _________________________________________________ Phone ___________________________ Email address ____________________________________________ Fax _____________________________ Address ____________________________________________________________________________________ Type of business _____________________________________________________________________________ Are you a current member of the Atlanta Chapter of: ISES NACE Event Name ________________________________________________________________________________ Event Date ___________________________ Event Contact ________________________________________ Client ___________________________________________________ Phone ___________________________ CATEGORIES: CHECK ONLY ONE CATEGORY PER ENTRY BEST TEAM EFFORT ENTERTAINMENT Best Entertainment Production EVENT PLANNING Best Entertainment Production on a Shoestring Best Event for a Corporation or Association (under $10k) Budget over $25k NEW Best Themed Entertainment Budget $10k-$25k NEW Most Unique Entertainment Best Social Event Budget over $25k NEW TECHNICAL PRODUCTION Budget $10k-$25k NEW Best Audio-Visual Design Best Event on a Shoestring (under $10k) Best Lighting Design Best Public Fair or Festival NEW Best Special Effects Most Creative Venue Best Tent Installation Logistical Achievement in Planning Best Use of Rental Equipment Logistical Achievement – Technical Production EVENT DESIGN Best Floral Design EVENT ENHANCEMENTS Best Non-Floral Design Best Print Piece Best Themed Event Décor Best Use of Media/Technology Best Tabletop Design Best Event Innovation Best Use of Decorative Linens Best Event Photography EVENT CUISINE Best Plated Menu Best Buffet / Reception Menu Best Menu on a Shoestring (under $25++/person) Best Cake Presentation 2010 Allie Awards - final review 1/14/10 1
  • 2. 20TH ANNUAL AWARDS NIGHT Rules for Entry The Allie Awards recognize outstanding examples of quality and creativity in Atlanta’s event industry and demonstrate how working together for a common good can promote excellence in event design, planning and production. This prestigious awards competition strives for the highest degree of excellence in event planning, design, cuisine, entertainment, technical production and enhancements, and in doing so, has raised the standards and quality of Atlanta’s event industry. Events of nearly every type and size will have the opportunity to be recognized in up to 25 categories organized into five areas. The Allie Awards have shown how members of that Atlanta event industry are outstanding examples of how event producers can use innovation and creativity to achieve higher goals. One of the goals of the Allie Awards is to promote the professionalism of the Atlanta event and catering industries. Therefore, to add impact to winning organizations and the industry as a whole, the Allie Awards will send press releases to a variety of media explaining the award and the competition. Your organization will be recognized for taking part in raising the level of professionalism in the industry while at the same time improving your community. To ensure that your entry is eligible for consideration, it is very important to comply fully and accurately with the following rules for entry: 1. Eligibility: 3) Late drop off, Wednesday, March 3, 2010, 9:00 A. Who Can Enter? Entrant must meet at least one AM to Noon. A late fee of $25.00 per entry will of the following criteria: apply. 1) Entrant’s company is located in metropolitan Atlanta, GA F. Location. Entries are to be delivered in person to 2) Entrant is a current member in the Atlanta the Allie Awards Committee, Administrative Offices, chapter of ISES Atlanta History Center, 130 West Paces Ferry Rd. 3) Entrant is a current member in the Atlanta NW, Atlanta, GA 30305-1366. (Directions: chapter of NACE. www.atlantahistorycenter.com). B. Event Date: The event must have occurred G. Mailed Entries – please contact Allison Schultz, between January 1, 2009 and December 31, 2009. Entries Committee, aljonz@mindspring.com . tel. 404-281-9550. C. Event Limitations. A company may submit one** entry per category for which it is eligible to enter. 2. Disqualification Each event may be entered in a maximum of three A. Entries will be disqualified for failure to comply with different categories for which it is eligible to enter. the stated rules. **As a benefit of membership, ISES and NACE members may enter an additional entry in each B. We are unable to notify entrants if their entries are category for which they are eligible, per disqualified for any reason. membership held in either ISES or NACE. C. Fees for disqualified entries are nonrefundable. D. Anonymity. Entrant’s company name, or logo must not appear anywhere in the entry, except on the 3. Judging and Notification official entry form and the Awards Night information, A. Judges: Judges will be selected by the Boards of a items 1& 2. If the entrant's name appears anywhere sister chapter of ISES and NACE, and will remain else in the entry, the judging body is instructed to completely anonymous throughout the judging disqualify the binder from further competition. process. E. Entries Registration will be at the Atlanta History B. Merit: The nominees and subsequent winners of Center during the following times: any given category are based on merit as 1) Wednesday February 24, 2010, 9:00 AM to determined by the panel of judges, and are not Noon based upon the number of entries received in that 2) Thursday, February 25, 2010, Noon to 4:00 PM category. There may not be nominees in every category, regardless of the number of entries received. The judges’ decision is final. 2010 Allie Awards - final review 1/14/10 2
  • 3. 20TH ANNUAL AWARDS NIGHT Rules for Entry C. Notification: Up to 3 nominees in each category 4) Awards Night Information Sheet. Include the will be notified on or before March 12, 2010. following information in the order below (in a Awards will be presented at the Allie Awards Night, simple font, 20 point type, on plain white paper on April 11, 2010. Transportation and tickets to the with no decorations or graphics): ceremony are the sole responsibility of the entrants. a. The title of the event (Please be creative.) b. Description of the event, to be used on the D. Entry Retrieval: All entries may be retrieved at the Allie Awards Night if your event wins. end of the Allie Awards Night Program. All entries Maximum 50 words: Include word count in must be signed out and valid identification must be the bottom right margin. shown. The Allie Awards Night Committee is not c. The name of your company. responsible for the security of entries once they d. The category you are entering. have been signed out. Entries not collected that night will be held for retrieval from Allison Schultz C. Section 2. The entry as it will be received and until April 23, 2010. Please call Allison at considered by the judges. 404.281.9550 to schedule pick-ups. The Allie 1) Tab 1: Statement of responsibility for the event. Awards Night Committee is not responsible for The statement must include: returning any entries, or holding them after April 23, a. The category that you are entering. 2010. b. Your responsibility with the event. Maximum length is 100 words; include 4. The Entry Notebook: Only complete entries will be word count at lower right margin. accepted for judging. 2) Tab 2: Event Description as outlined in each A. Entries must be submitted in a plain, black award category. Maximum length: 1200 words standard-sized, 3-ring binder notebook. Maximum (Include word count). Minimum 12-point type thickness is 1”, as needed for collateral. No and 1” margins. Include the following: decoration is allowed on the outside. Decorative a. Title of the event. paper and tabs may be used inside. Adhesive tabs b. A description of the event, addressing the may not be used. Arrange the notebook to first three bullet points listed in criteria. specifically comply with the following format. 3) Tab 3: Collateral Material. Maximum 10 items, each item must be inserted in a plastic sleeve. B. Section 1. Entry form, payment, Allie Awards Night Press coverage, including newspaper and presentation material. magazine articles, is not permitted. Collateral Note: These items will be removed from the may include the following items: notebook before the notebook is sent for judging. a. Photographs: Items will be used at the Allie Awards Night i. Maximum size 8”x10”. Ceremony in the event your entry is nominated. ii. Collages are not acceptable (One The following four items should all be placed picture per page). together in a single clear protective sleeve with no iii. Each photo counts as one piece of decoration or divider tab, in the following order from collateral. Photos inserted in the front to back: event description portion will count as 1) CD with a scanned photo (JPEG file) that you a portion of the collateral material feel best represents the event. This image will limitations. Reproductions of identical be shown, if nominated, at the Allie Awards collateral materials inserted in the Night. Please use the following guidelines for written description that also reappear scanning your photograph: If you have an in the collateral materials section will 8x10, scan it at 100 dpi; for a 5x7, scan at 150 count as one piece of collateral. dpi; for a 4x6 print, scan at 200 dpi. On the CD b. Marketing pieces, i.e., invitation, be sure to identify your company name, and announcement, menu card, etc. the category that you are entering. (CD will not c. Novelty items. be part of the entry when it is judged.) d. Linen samples. 2) Check (non-refundable) in the amount of e. DVD or video, (Allowed only where $50.00 per entry, made payable to “Allie specified), maximum 3 minutes in length. Awards Night” with the entrant name and f. Floor plans and other production category noted. (Entries received after documents. February 25, 2010 must include a total payment of $75.00.) For Best Team Effort, QUESTIONS? include payment for each participating team Allison Schultz, Entries Committee member. Checks should not be inserted into aljonz@mindspring.com envelopes, stapled or paper clipped. tel. 404-281-9550 3) Completed entry form. For Best Team Effort, include one entry form for each participating team member. 2010 Allie Awards - final review 1/14/10 3
  • 4. 20TH ANNUAL AWARDS NIGHT Rules for Entry BEST TEAM EFFORT EVENT PLANNING One award for each PAID ELIGIBLE team member WHO CAN ENTER CATEGORIES Any group of companies or individuals who formed a core • Best Event for a Corporation or Association event team. The team must include at least four (4) ISES • Budget over $25k* NEW and/or NACE members. Additional team members do not • Budget $10k-$25k* NEW need to be members of ISES or/and NACE nor be located • Best Social Event in metropolitan Atlanta. A separate statement of • Budget over $25k* NEW responsibility should be included for each member of the • Budget $10k-$25k* NEW team; however inclusion in the entry does not oblige team • Best Event on a Shoestring (under $10k)* members to participate in the competition. Each team • Most Creative Venue - use of a non-traditional event site member that wishes to participate (and be eligible to • Logistical Achievement in Planning receive an Allie in the event their entry wins) must complete • Best Public Fair or Festival NEW an entry form and pay the $50.00 (or $75.00 late) entry fee. Entry forms and statements must be combined by a WHO CAN ENTER designated team member into the required notebook and Event planners, producers and coordinators; meeting the rest of the entry must be completed as described in the planners; wedding consultants and party planners; facility rules. All entry forms and statements must be submitted and venue managers; institutions (educational, cultural and together. Separate entry forms, statements or payment will non-profit), circuses and carnivals, sporting events, and not be accepted. concerts, convention and exposition service managers; destination management services, incentive travel JUDGING CRITERIA (Total of 100 points) companies, and any other entities that provide these types of services for the special events industry. Description: 1,200 word maximum (12-pt type, 1” margins) should address the following: (60 points) JUDGING CRITERIA (Total of 100 points) • Description of the overall event and the services provided by the team. (10) Description: 1,200 word maximum (12-pt type, 1” margins) • Goals: What were the client’s goals? Were the goals should address the following (40 points) accomplished? (10) • Description of the event and the services provided (10) • Objective for the event? How were they accomplished? (10) • Goals: What were the client’s goals? (10) • For the services provided by the team, include the • Objectives: What were they and how were they following information: accomplished? (10) a. What were the client’s goals and objectives for the • Event Management: What was the degree of difficulty and services provided and how were they accomplished? (10) how were any challenges or obstacles overcome? (10) b. Challenges: What was the degree of difficulty of the services, and how were any challenges or obstacles Event Design & WOW Factor (30 points) overcome? (10) • Design: Did the event demonstrate creative dynamics c. Design: How did the design of the services relate to with the theme decor and with the rental related items the overall event? (10) such as tables, chairs, linens, etc.? (10) • WOW factor: Did the event demonstrate innovative ideas Event Design & WOW Factor (20 points) or elements, including, but not limited to, technical • WOW factor: Did the event demonstrate innovative ideas production and entertainment? (10) For the lower budget or elements, including, but not limited to technical categories, the WOW factor would be “WOW, how did production and entertainment? (10) you manage to produce such a great event with this • Event Collateral: Did the entry include event support budget?” marketing collateral, i.e. invitations, announcements, • Event Collateral: Did the entry include event support etc.? What was the creative value and quality? (10) marketing collateral, i.e. invitations, announcements, **A DVD or videotape up to three minutes in length is etc.? What was the creative value and quality? (10) allowed as collateral if one of the team members is a videographer, or if a video is allowed for a team Entry: The collection committee will award the following member’s category. (I.e.: entertainment categories). points (20 points) • Form completed and check included (10) Entry: The collection committee will award the following • Binder and collateral conform to rules (10) points (20 points) • Form completed and check included (10) *All budgeted categories should be accompanied by a budget. • Binder and collateral conform to rules (10) Entries in the Best Event with a budget under ** ‘On a Shoestring’ entries should be for a client, at retail value or discounted retail value, not an in-house or industry event. 2010 Allie Awards - final review 1/14/10 4
  • 5. 20TH ANNUAL AWARDS NIGHT Rules for Entry EVENT DESIGN EVENT CUISINE CATEGORIES CATEGORIES • Best Floral Design • Best Plated Menu • Best Non-Floral Design: A temporary design, using • Best Buffet / Reception Menu ++ balloons, and/or other non-floral media • Best Menu on a Shoestring (under $25 /person - incl. • Best Themed Event Decor service and sundry items, excl. tax and gratuity)* • Best Tabletop Design: Concept combining centerpieces, • Best Cake Presentation linens, and place settings • Best Use of Decorative Linens: Concept combining WHO CAN ENTER design and provision of linens for buffets, tabletops, Caterers, either off-premise or in-house, including specialty and/or chairs, etc. bakeries, restaurants, facility operators, hotels, clubs, and any other entities that provide food to the special events WHO CAN ENTER industry. The entity responsible for creating and producing the design, including, but not limited to: Event designers; floral JUDGING CRITERIA (Total 100 points) designers, prop, scenery and display designers; balloon artists, artists in other media. Description: 1,200 word maximum (12-pt type, 1” margins) should address the following (40 points) JUDGING CRITERIA (Total of 100 points) • Description of the overall event and the services you provided. (10) Description: 1,200 word maximum (12-pt type, 1” margins) • Goals: What were the client’s goals? (10) should address the following (50 points) • Objectives for your services? How were these • Description of the overall event and the design services accomplished? (10) you provided. (10) • Challenges: What was the degree of difficulty for your • Goals: What were the client’s goals? (10) service, and how were any challenges or obstacles • Objectives for your services? (10) overcome? (10) • How were these accomplished? (10) • Challenges: What was the degree of difficulty of the Event Design & WOW Factor (40 points) design and/or installation, and how were any challenges • Was the food presentation multifaceted? (10) or obstacles overcome? (10) • Did the event demonstrate exemplary culinary skills and presentation? (10) Event Design & WOW Factor (30 points) • Did the presentation enhance and complement the • Design: Was the design consistent with the event theme of the event? (10) theme? Did it support the event purpose? (10) • WOW Factor: (10) For ‘Best Event on A Shoestring’ • Final product: What was the level of quality in the entries, the WOW factor would be “WOW, how did you finished product? (10) manage to produce such a great menu with this budget?” • WOW Factor: Was the design visually exciting or dynamic? (10) Entry: The collection committee will award the following points (20 points) Entry: The collection committee will award the following • Form completed and check included (10) points (20 points) • Binder and collateral conform to rules (10) • Form completed and check included (10) • Binder and collateral conform to rules (10) *All budgeted categories should be accompanied by a budget. ‘On a Shoestring’ entries should be for a client, at retail value or discounted retail value, not an in-house or industry event. 2010 Allie Awards - final review 1/14/10 5
  • 6. 20TH ANNUAL AWARDS NIGHT Rules for Entry ENTERTAINMENT TECHNICAL PRODUCTION CATEGORIES CATEGORIES • Best Audio-Visual Design • Best Entertainment Production • Best Lighting Design • Best Entertainment Production on a Shoestring ( under • Best Special Effects $25k)* • Best Tent Installation • Best Themed Entertainment • Best Use of Rental Equipment • Most Unique Entertainment • Logistical Achievement – Technical Production WHO CAN ENTER WHO CAN ENTER Producers, choreographers, designers of entertainment, Companies providing staffing, rental equipment, tenting, and entertainers lasers, lighting, special effects, pyrotechnics, audio-visual, transportation, and valet services, and any others providing JUDGING CRITERIA: (Total 100 points) technical, logistical, or design services for the special events industry. Description: 1,200 word maximum (12-pt type, 1” margins) should address the following (40 points) JUDGING CRITERIA: (Total 100 points) • Description of the overall event and the services you provided (10) . Description: 1,200 word maximum (12-pt type, 1” margins) • Goals: What were the client’s goals? (10) should address the following (40 points) • Objectives for your services? How were these • Description of the overall event and the services you accomplished? (10) provided (10) • Challenges:
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